Justification Letter

Justification Letter to Attend JAM

Thank you for your interest in attending JAM. We understand that with limited travel and training budgets, receiving approval to attend JAM may be challenging. Here is a sample justification letter to help you with your request. Consider making your case by adding specific context and explaining the benefits and ROI – for both you and your institution — that you will receive by attending.

We hope to see you at JAM 2023!

Dear [insert Manager’s name here]:

The Jenzabar Annual Meeting – JAM 2023 – will be held May 31 to June 3 at the Gaylord Palms Resort in Orlando, FL. The conference offers 4 days of educational training from the Jenzabar team and industry colleagues. I am requesting your approval to attend, as I believe it is a worthwhile investment to keep our department’s technical skills and knowledge current and relevant.

JAM historically attracts a large participation from higher education institutions around the world. This provides an excellent opportunity to connect with peers to discuss similar business challenges and learn how they are optimizing their Jenzabar systems. It will also bring me face-to-face with Jenzabar product experts, support personnel, and executives to hear first-hand about current strategies and future product direction. JAM offers more than 200 comprehensive sessions, hands-on labs and roundtable discussions; dedicated networking opportunities; and exhibits from other industry vendors from which I will learn how to help us solve issues, develop new ideas, and plan for the future.

I understand that attending JAM will be an initial expense, but the chance to meet and problem-solve with solution experts and glean best practice advice from other users makes this conference an opportunity that we cannot afford to miss.

My top priorities for JAM are: (fill in what you hope to learn/accomplish i.e. issues to resolve, solutions to discover, ways to increase productivity and improve performance, etc.)

Here is an estimation of the cost for me to attend JAM:

Airfare: $$ (if applicable)
Transportation: $$
Hotel: $$ (discounted hotel rate of $199+tax x # days if reserved by May 5)
Meals: $$ (Wednesday evening Welcome Reception, breakfast on Thursday-Saturday, lunch on Thursday-Friday and Dinner on Friday are included in conference fee)
Conference fee: $$ (insert based on JAM Academy Live and/or conference attendance option of $695 early discount per attendee if registered by 2/28/23)
Approximate total: $$

I will plan to meet with you after JAM to discuss significant takeaways, tips, and recommended actions to maximize our investment in Jenzabar solutions. Additionally, I’ll pass along relevant information to key colleagues.

Thank you for considering this request. I look forward to your reply.

Regards,