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Attendance Justification Letter

Thank you for your interest in attending JAM. We understand that with limited travel and training budgets, receiving approval to attend JAM may be challenging. Below is a sample justification letter to help you with your request. Consider making your case by adding specific context and explaining the benefits and ROI – for both you and your institution — that you will receive by attending.

We hope to see you at JAM 2024!


Dear [insert Manager’s name here]:

The Jenzabar Annual Meeting – JAM 2024 – will be held May 29 to June 1 at the Gaylord Texan Resort in Dallas, TX. The conference offers 4 days of educational training from the Jenzabar team and industry colleagues. I am requesting your approval to attend, as I believe it is a worthwhile investment to keep our department’s technical skills and knowledge current and relevant.

JAM historically attracts a large participation from higher education institutions around the world. This provides an excellent opportunity to connect with peers to discuss similar business challenges and learn how they are optimizing their Jenzabar systems. It will also bring me face-to-face with Jenzabar product experts, support personnel, and executives to hear first-hand about current strategies and future product direction. JAM offers 300 comprehensive sessions, hands-on labs and roundtable discussions; dedicated networking opportunities; and exhibits from other industry vendors from which I will learn how to help us solve issues, develop new ideas, and plan for the future.

I understand that attending JAM will be an initial expense, but the chance to meet and problem-solve with solution experts and glean best practice advice from other users makes this conference an opportunity that we cannot afford to miss.

My top priorities for JAM are: (fill in what you hope to learn/accomplish i.e. issues to resolve, solutions to discover, ways to increase productivity and improve performance, etc.)

Here is an estimation of the cost for me to attend JAM:

Airfare: $$ (if applicable)
Transportation: $$
Hotel: $$ (discounted hotel rate of $209+tax X # days if reserved by May 6, while supplies last)
Meals: $$ (Wednesday evening Welcome Reception, breakfast on Thursday-Saturday, lunch on Thursday-Friday and Dinner on Friday are included in conference fee)
Conference fee: $$ (insert based on  $749 per attendee if registered by 2/29/24, plus any additional options such as JAM Academy Live workshops or PRO Pass upgrade)
Approximate total: $$

I will plan to meet with you after JAM to discuss significant takeaways, tips, and recommended actions to maximize our investment in Jenzabar solutions. Additionally, I’ll pass along relevant information to key colleagues.

Thank you for considering this request. I look forward to your reply.